You can change your plan at any time.

There are two types of users in Clearly Inventory – Internal and External.  Internal users are referred throughout as “users” while external users bear the “external” modifier.  An internal can potentially have access to every facet of the application but their “permissions” can be set at a very granular level.  A final important distinction is that “internal users” access to items, inventory, locations, etc… cannot be restricted at the item or location level.  If they have access to a report that shows item data, then they can see that item data for all items.

By contrast an “external user” has very limited access to your inventory information, and can only view the items and locations that you specify.  Their access is mainly restricted to reporting (you can also restrict which reports they can and can’t see) and any report that an external user can view will only show the pre-approved items and locations that you have specified.

In a nutshell, internal users are similar to the employees within a company, and external users are similar to vendors, customers, consultants, or other outside agents that interact with your business.

 

Item numbers or SKUs (stock keeping units) are unique codes that identify like items.  These codes are independent of the quantity of an item stocked.  Your company might only have 10 unique items but may keep millions of those items in stock.  Clearly Inventory account plans are delineated based on the number of these unique identifiers that are needed by its customers.

A location name most often refers to a physical location such as a shelf, bin, room, rack, storage area, etc… However locations names can often refer to product ‘states’ such as being “in transit”, “sold”, and “awaiting inspection” etc…  Plan limits for location names only apply to ‘active’ location names.  If you delete location names that are temporary, or no longer used, these will no longer apply toward your location name limits.

A “bill of materials” is similar to an ingredient list.  In a recipe for “one batch of chocolate chip cookies” the ingredients and their respective quantities needed to make one batch make up the “bill of materials” or “ingredients” needed to make the batch. Other terms that are commonly use in reference to bills of materials are kits, assemblies, parts, top assemblies, sub assemblies, components, etc….  Again, using the chocolate chip cookie example, the “one batch” is the top assembly, and the butter, flour, sugar, eggs, etc… are the sub assemblies.

Clearly Inventory uses bill of material information to allow users to see if they have enough stock to make items, as well as estimate the cost to assemble top assemblies.

At the “complete” level and above, accounts may associate images with items kept in inventory. This often helps avoid confusion when users are not familiar with what items look like, or when similar items are in question.  It also acts as a visual queue to the user that they are looking at the correct item.  However your use of images is not limited to pictures of the item.  Many customers use the image feature to display drawings, technical documents, and other graphics, that offer additional benefits to users of the system.

The administrator of a Clearly Inventory account can control what users can and cannot do or see at a very granular level.  Using a “mock-up” of the program interface, the admin can turn almost any feature on or off.  If a feature is turned off, the affected user will not be able to see that part of the application.  This allows you to custom tailor the user experience and rights.  So, if you don’t want Mary in sales to be able to perform transactions, or view certain reports, you can turn that feature off for her user account.  If you don’t want your shipping people to be able to create new item descriptions, or access the admin portions of the application, you can turn that off, etc…etc…

All accounts are password protected and your account data is not accessible to third parties, search engines, or anyone without proper credentials.  Plans at the “complete” level and above also use an “SSL” or Secured Socket Layer.  This level of security encrypts the transmission to and from our servers and your computer or device, so that anyone who might intercept the actual data transmission would not be able to read it.  This is the same level of security that you use for financial web sites, and when conduction credit card transactions on most commercial sites.

Many companies have a need to allow ‘outsiders’ access to their inventory.  Distribution companies, fulfillment centers, and third part logistics operations (3PL), will usually stock items on behalf of customers, and quite often, these customers want to check on their stock levels.  With Clearly Inventory, you can allow these “external users” access to view and report on ONLY the items that you specify.  And you can set these ‘permissions’ at the item or location level.  This feature allows you to offer greater access to your inventory data – which makes your customers happy, and ends countless interruptions from third parties calling in to check on stock levels.

A transaction occurs when you add, remove, move, or convert items in inventory.  Many online inventory system providers and some software products charge you based on the number of transaction you perform.  Not so with Clearly Inventory.  You can make as many transactions as you like regardless of which plan you choose.

"Items in stock" refers to the total quantity of items currently held in inventory. Some inventory systems charge you based on this quantity. We don't.

The daily cost per user is the annual cost of the plan, divided by the days in one year, divided by the maximum number of users allowed in a given plan. It is meant to give you a rough idea of the daily cost of using the full capablities of Clearly Inventory.

We do not require a credit card to create an account or take part in the 30 day free trial. Once you are finished with your trial period, you will be asked to enter your billing information and will be billed for the plan you selected. You will be billed each month on or around the day of the month that your trial period ended. All payments are made in advance and apply to the following 30 days. You can cancel your account at any time, and your account will be officially closed when you reach your next bill date. We do not offer pro-rated refunds.